VIDEO COPIES (SPECIAL CASES)

Museums:
IWMFVA is pleased to provide video copies of material for usage in gallery displays in other established museums, provided that the recipient museum formally agrees:

• that its usage will be strictly non-commercial
• that it will make no copies of IWMFVA-supplied material (beyond what is required to edit the material for its intended usage)
• that it will credit the Imperial War Museum as the source of the film in any caption, exhibition catalogue etc
• that the IWM's initials will be "burnt in" throughout the copy supplied.

Museums will be charged at half the "general public" rate listed above.

Artists:
Video copies of material will normally be provided for inclusion in multi-media installations subject to the same conditions as those outlined above for museums. IWMFVA recognises that artists may feel the IWM 'burnt in'  initials detracts from a work, and will consider requests for exemption from this condition. IWMFVA reserves the right to consult the Museum's own Department of Art about the merits of this and other aspects of artists' applications.

Academic/educational:
Video copies will not normally be made for students or others in the educational sector, who are encouraged instead to make use of the in-house viewing services and/or the Loan Scheme (see above).

Art/film students:
Exceptions may be made to the above policy for students who wish to use archive material in projects which are a direct part of their course of studies. Material will be released on a strictly non-commercial basis on the same terms as those listed above for Museums or Artists. The student must agree to the following special conditions:

• that the application will be confirmed in writing by his/ her Tutor or Director of Studies
• that IWMFVA will be informed as soon as he/she begins to seek or is offered any form of commercial distribution for a video project: a new contract and an additional fee will be required at this time
• that in the case of film/video projects, a copy of the finished work must be given to IWMFVA.

Teaching staff at colleges etc are expected to ensure that students comply with these conditions. Failure to do so will result in IWMFVA refusing all future cooperation of any kind with students or staff at the institution concerned.

Computer programs, CD-ROMs, Internet usage etc:
Usage of moving images from the IWMFVA collection in any form of computer software, in CD-ROMs and other interactive devices, in websites and other uses of the Internet and in all other forms of new technology/new media is not available to non-commercial users. All such applications must be referred to the Production Office. Note that, as a matter of general policy, IWMFVA does not release footage for inclusion in games.

Societies:
Video copies will not normally be made for societies of enthusiasts, whether they be literary, musical, cinematic or military in their interests: societies are instead invited to arrange special group screenings at the IWM, or to request a special loan screening on their own premises. IWMFVA reserves the right to insist that an Archive representative attend own-premises screenings.

An exception may be made to this ruling, at the IWMFVA's discretion, in the case of Veterans' Groups who have requested excerpts from IWMFVA titles for inclusion in videos the usage of which will be restricted to non-theatric screenings or to distribution limited to members only. Associations with such requests are asked to apply in writing to the Public Access section. Copies will be charged at the rate of £15.00 (+ VAT) per reel of film handled; copying will normally follow one or more viewing sessions to select the material required.